If a large number of emails from different people arrive daily in your Outlook account; it would be useful to implement a good function. Microsoft Outlook has made available to its users, one that allows you to filter the items by category, so each email you receive can be placed in a specific folder.
In this article, we will teach you how to make Outlook emails reach a specific folder?; a function that will save you time and will allow you to have everything organized in your inbox.
How to get Outlook mails to a specific folder?
For Microsoft Outlook to automatically send or filter an email to a specific folder, you must create rules in Outlook.
One rule is that Microsoft Outlook will automatically redirect emails received from a specific person to the folder designated for that purpose; In other words, they will no longer reach the inbox but rather the selected folder to receive them. Or you can even create a rule to delete emails after several days of receiving them.
Here are the steps to create a rule:
- Access your Microsoft Outlook account.
- Right-click on the sender’s email, (you must click on the email of the person to whom you want subsequent emails to reach a specific folder).
- A menu will be displayed; in this menu, you must place the mouse cursor over the «Rules» option, and a submenu will be displayed where you must click on «Create Rule».
- A pop-up window called “Create rule” will open; In the first section “When you receive an email with all the selected conditions” you will find three options filled with the ones that suit your needs.
- In the “Do the following” section of the pop-up window; You must check the box for the option “Move item to folder.“
- Then you must select the folder where you want the emails of a specific person to arrive; This step is carried out in the “Select folder” box, in that option you can also create a new folder.
- When you make all the settings, click on the “OK” button.
The message you selected to create that rule will be located immediately in that folder, and the emails that arrive later from that sender will be redirected to that folder, they will no longer reach the inbox. You can even put email as a high priority, to have them organized in order of importance to you.
If you want you can create a folder before configuring the rule to receive messages in that folder or you can create a folder in the process of activating the Microsoft Outlook rule.
How to create new folders in Outlook?
Creating a folder in Outlook is very simple and practical since you can have all your emails organized in folders; This method will allow you to search for emails faster and will save you a lot of time.
There are two ways to create folders within Microsoft Outlook, but we will show you the easiest way to do it:
- When you are on the home page of your Outlook account, you will see a side menu located on the left side of the screen.
- Right-click on the option where you want to add the new folder. For example, it can be above “Inbox”, “Outbox”, “Conversations”, and so on.
- Right-clicking will display a menu where you must select the option «New folder».
- In the “Name” box, you must write the name that will identify that folder.
- Then press the «Enter» key on the keyboard to save the changes.
- You will immediately see the new folder below the option where you decided to place it (inbox, outbox or other); that is, it will remain as a subfolder.
Keep your Microsoft Outlook account organized by creating a PST data file quickly and easily; just by adjusting the rules of your account so that the emails you receive automatically reach a certain folder.