Many times it has happened that our scanner does not recognize a document as letters, but rather as an image and we deserve to extract the text from an image to use that information in Word or any other text editor.
To solve this there are many tools, but here we explain some of the simple ones so that it is not necessary to type all that text.
Scanners are useful tools to convert documents or photos that we have in physical into digital. If you need to scan a multi-page document, you should know that you have the ability to turn multiple documents into a single PDF file.
How to extract text from an image easily?
There are different ways to accomplish this task without requiring downloading programs or getting too complicated looking for perhaps more difficult ways to convert the file.
OneNote
The Office notepad is one of the best tools to achieve your goal of avoiding copying all the text on those pages.
The first thing you should do is locate the image from which you want to extract the text, now open OneNote, if you copied the image you can right-click and select ” Paste “.
If you did not copy it, you must click on ” File “, now you must use the explorer to select the image from your folders.
Regardless of which way you have used from here on, the procedure will be the same, continue by right clicking on the image, select “Make it possible to search for text in the image“.
Select the language in which the text is written, this will facilitate the transcription, now, right click on the image again and select “Copy text from the image“.
Once this is done, you only have to paste the text into the Word document you are working on, this works with any type of text editor.
Perhaps the pasted text is a little distorted in terms of paragraph placement, or some words are missing, but in the end, it will be easier for you to correct some letters than to type all the text. Once you have the text in One Note, you must convert the document to Word.
Websites
There are many pages to extract the text from an image, but the vast majority merit converting the image into .PDF format if you do not have a file converter it will be necessary to do it Online.
On the other hand, only some allow it to be done directly from the .JPEG format, in short, the procedure is almost always the same.
Enter the page where you want to convert the image, always look for the option that best suits you, upload the file and this is where things can vary depending on the website you use.
Some pages will ask you for an email to send you the transcript of the file. This can sometimes take a good amount of time, but the transcription can be quite accurate.
Other websites only ask you to wait a few minutes and the transcription will be done directly, being able to simply copy and paste the text. The problem is that some have gaps or missing spaces between paragraphs.
recommendations
We suggest that you always try to extract the text from an image that has been created by a scanner or a photograph with good resolution, this facilitates the process of extracting the text and can help it to be done correctly.
We can also advise you to use OneNote more frequently, this helps the program generate a kind of database that facilitates transcription.
If you want to extract the text from a source that has several languages, it is preferable that you do it in parts, identifying the language of each one so that the programs transcribe the words better.
Finally, it is of great importance that you always review each transcript, sometimes it will not be necessary. If you have the time, it is preferable that you do so, thus avoiding errors in the document.
We hope that this tutorial will be of great help to you, giving you a new tool to facilitate your chores, work or tasks.
You can also carry out the process with the help of tools, the most used is Microsoft Office Document Imaging or with OCR Scanner.