Microsoft office offers a wide range of programs that facilitate daily life and help to carry out the operation of an office in an organized way and that can be used for free online. Since it provides a series of specific applications according to what the user needs.
For its part, one of the Microsoft Office tools that is giving a lot to talk about is PowerPoint. Since in its beginnings, it had an impressive use and acceptance at an educational level, but today its use has spread in such a way that it is an efficient method to publicize any information in companies or businesses.
Microsoft PowerPoint is very useful for all users, as it has many fundamental customizations for the user, such as changing the layout of a slide, inserting hyperlinks, adding templates.
However, there are times where for some reason we prefer to have a document, file or presentation under a password so that this way no one can see it. Therefore, the objective of this article is to show in an easy and fast way how to put a password to a PowerPoint file or presentation.
How to put a password to a PowerPoint file or presentation?
Probably one of the methods that we use the least or do not give importance to is protecting our PowerPoint presentations.
However, this is an extremely necessary process to keep our information secure. And even more so when these presentations have relevant information about a company and even personal data, among others.
Because of this, it is extremely necessary to have the knowledge to set a password to a PowerPoint file or presentation. And although you probably don’t need it at the moment, you will surely need this method later.
Therefore, it is important to note that just as you can add a password in PowerPoint, you will also have the opportunity to remove it at any time. In this way, if you no longer need it, you simply have to delete it and your file will be without any key again.
Steps to put a password to a PowerPoint file or presentation
If you want to add a password to a presentation in the PowerPoint program, you must follow the steps that we will explain below:
- The first thing to do is open the PowerPoint file or presentation that you want to password-protect.
- Next, click on the File option that appears in the upper right area.
- After that, click on Information.
- As soon as different alternatives appear, you must mark where it says Protect document.
- Then, click on Encrypt with password
- Once this process is complete, you must enter a password and click OK
- Finally, you must confirm the password and again click OK
- In this way, the file or presentation will be protected with a password.
You need to keep in mind that the password must be secure. Preferably add a key that only you know. Similarly, it is extremely important to keep it in a safe place, to avoid forgetting it.
Since in case this happens, you will lose the file permanently, since Microsoft does not have an option to help you recover the password.
How to remove a password from a PowerPoint file or presentation?
If sometime after having added a password to a file in PowerPoint you decide to remove this type of protection and leave it without a password, you must carry out the following procedure:
- Access the PowerPoint file or presentation in question.
- Then click on File
- Then press the Information option
- Next, check on Protect document
- Select the Encrypt Password option
- Remove the password and press OK
In this way, the file will no longer be protected with a password. In other words, anyone can access it without any problem.
Finally, we hope this article has helped you. However, we would like to hear your opinion. Do you think it is important to add a password to PowerPoint files? Do you know of another method to put password in PowerPint? Leave us your answers in the comments.